The socialization was attended by the University Secretary of USU, Prof. Dr. dr. Muhammad Fidel Ganis Siregar, M.Ked (OG), Sp.OG (K), the Chair of USU Bureaucratic Reform, Dr. Nurman Achmad, S. Sos., M. Soc.Sc., Head of the Office of Protocol and Promotion Public Relations, Amalia Meutia, M Psi, Psychologist, along with the PR team and the university secretariat. Meanwhile, the related faculties were represented by the dean of the faculties and the vice deans of the faculties.

University Secretary of USU said the visit to 15 faculties and the Graduate School would later be followed up by the establishment of a One-Stop Application (ASA) service in each faculty, starting the e-office system, agenda and whistleblower system, and updating faculty website governance and also the establishment of faculty public relations. He hopes that the faculties are able to immediately implement new policies established by the USU Rector, so they can accelerate the realization of Transformation Towards the Ultimate which is spirit of USU towards internationalization.

The Chairs of USU Bureaucratic Reform, Dr. Nurman Achmad S.Sos., M.Soc.Sc, in his presentation regarding Bureaucratic Reform Transformation explained several stages of improvement that will be taken, as well as the establishment of a Corruption-Free Territorial Integrity Zone (ZI-WBK) in various faculties and existing work units in the USU environment. There are six levers that ZI-WBK must meet such as change management, supervision, accountability, governance, HR management and service quality.

“The establishment of One-Stop Application (ASA) service in each faculty is an urgent need. In the future, this application will be carried out to manage effective and efficient correspondence at the faculties. The ASA faculty will facilitate 25 different type of services, including a Certificate of Values, Letter of Entitlement to Take Thesis Examination, Application for Claiming Diploma, and others,” Dr. Nurman explained.

In addition to the explanation, USU's Head of Public Relations, Amalia Meutia, M.Psi., Psychologist, uttered that the need for a faculty public relations facility equipped with faculty websites and social media facilities, is an urgent matter to be implemented immediately, particularly to support the availability and completeness of faculty information required by the public. Furthermore, a well-managed website and social media will be one of the supporting factors that contribute to the university internationalization goals.

“With the existence of faculty public relations, university public relations will automatically be assisted in carrying out their duties to improve the university image and provide the most up to date and detailed information to the public. It also possible to guarantee the speed and accuracy of the information obtained. The coordination system between the faculty public relations and the university public relations is expected to synergize well," Amalia said.

In the discussion session, a number of problems and obstacles to immediately implement these programs were revealed. Among them is the unavailability of human resources that meet the required qualifications, owing to the lack of human resources in most faculties. Similarly with the availability of facilities and infrastructure in the form of rooms and tools that require university support for immediate realization.

“Obviously, for ASA, there must be a room that is quite representative and strategic, so that the people whose needs are being served feel at ease. We will look for and evaluate some of the available and suitable rooms for this purpose. If it needs to be rehabilitated, it will be done right away.Whereas, we will also immediately select people from the faculties to be assigned for the faculty public relations officer. If it is not possible, we will conduct a new recruitment that requires the appropriate qualifications," said Dr. Ir Tavi Supriana, MS, the Dean of the USU Faculty of Agriculture, one of the faculties that got the first turn in the socialization visit. (RJ/©ULC)

Author: Renny Julia Harahap - PR

Interviewee: - - -

Photographer: Bayu Nugraha, Rizki Hakim Lubis - PR