This announcement is hereby issued to all prospective new students of Universitas Sumatera Utara who

have been admitted through the Independent Selection for Admission to State Universities in the Western Region (SMM PTN BARAT) for the year 2025. All admitted students are required to complete registration and fill out the necessary information for the Single Tuition Fee (UKT) online in accordance with the following steps:

1. REGISTRATION & UKT COMPLETION

1. The completion of basic data and document upload must be done online via the website https://registrasi.usu.ac.id from July 1 to 8, 2025. The documents to be uploaded during registration include the following:

a. A white-background passport photo with dimensions of 400x600 pixels (maximum 1 MB);

b. The original 2025 SMM PTN Barat participant ID card;

c. Original P1, P2, and P3 Statement Letters, fully and accurately completed, affixed with a Rp10,000 stamp, and signed (the P1, P2, and P3 Statement Letter forms can be downloaded from the website https://registrasi.usu.ac.id);

d. Original diploma (graduates of 2023, 2024, and 2025) or original graduation certificate (graduates of 2025), or if the diploma is a photocopy, it must be notarized and affixed with the relevant passport photo (the passport photo must be stamped by the school);

e. Family Card (KK);

f. Identity Card (KTP);

Notes:

• The results of the document verification can be viewed through each prospective student's account on the website https://registrasi.usu.ac.id from July 8 to 10, 2025;

• Prospective students must regularly check the registration website at registrasi.usu.ac.id to view the verification results (Accepted/Rejected). If the registration documents are “rejected,” prospective students must correct the data by July 11, 2025, at the latest.

• If you encounter difficulties during the registration data entry process on the website https://registrasi.usu.ac.id, please contact the Registration Data Entry Helpdesk at the following numbers: +6285191106118, +62852-7001-4466, +62852-7001-4455, +62882-1102-7853, and +62 882-1102-7851 (Chat Only) during working hours from 08:00 AM to 04:00 PM WIB.

2. The prospective new student can complete UKT data after the main data has been finalized (submitted) on the website https://registrasi.usu.ac.id. The completion of UKT data and the upload of UKT supporting documents can be done through the website https://uktdatareg.usu.ac.id starting from July 1 to July 8, 2025. The documents to be uploaded during the UKT submission process include the following:  

a. Pay slip or income statement for the last month of the party funding the education;  

b. ID card of the party funding the education;  

c. Family card of the party funding the education;  

d. Taxpayer Identification Number (NPWP) of the party funding the education;

e. Proof of payment of the latest property tax (PBB) for the residence of the party funding the tuition;  

f. Proof of payment of the latest motor vehicle tax (PKB) for the motor vehicle of the party funding the tuition;  

g. The latest electricity bill or token for the residence of the party funding the tuition;

h. The latest water bill for the residence of the party providing the funds;  

i. The latest Individual Income Tax Return (SPT) and/or Corporate Income Tax Return (SPT) of the party providing the funds;
j. Photos of the residence showing the front, left side, and right side, each one sheet, with the condition that they display the RT/RW number or other identification proving the existence of the residence;

ATTENTION:

1. Prospective students who do not re-register according to the schedule may have their acceptance revoked.

2. New USU students are required to read and fill out the registration instructions and UKT data carefully and accurately. If there are any errors, academic sanctions will be imposed. If any documents require further verification, prospective students will be asked to submit physical copies (hardcopies) of the registration or UKT forms to USU (only if necessary).  

3. If you encounter difficulties in filling out the UKT data through the website https://uktdatareg.usu.ac.id, please contact the UKT System Submission Helpdesk at 0822-8401-3001 and the UKT Helpdesk (Finance Office) at 0813-6040-2581 (Chat Only) during working hours from 08:00 AM to 04:00 PM WIB.  

2. UKT PAYMENT

1. The announcement of UKT imposition will be made starting July 11, 2025, via the website https://uktdatareg.usu.ac.id

2. UKT payment will be made from July 11 to 21, 2025, after first

creating a virtual account for UKT payment on the website https://registrasi.usu.ac.id

3. Students who believe the UKT assessment received does not align with their

economic capability may submit an appeal from July 14 to 15, 2025. The appeal submission

is conducted via the website https://uktdatareg.usu.ac.id with the required supporting documents.

4. The results of the verification and validation of the UKT appeal will be announced on July 18, 2025, via the website https://uktdatareg.usu.ac.id.

1. FILLING OUT THE STUDY PLAN CARD (KRS)

1. Prospective students who have completed their health check-up at the USU Polyclinic

at the Pancasila Building may attend the Central Information Systems Building (PSI) on the same day to receive guidance on filling out the KRS.  

2. The Student Identification Number (NIM) and password for logging into the Academic Portal (https://satu.usu.ac.id) can be accessed via https://registrasi.usu.ac.id. The Academic Portal is used to fill out the KRS online one day after paying the UKT.  

3. Tutorials on using USU's e-learning platform are conducted during the New Student Orientation (PKKMB) at each faculty.  

4. Classes begin in August 2025. Before attending classes, students will receive information about class schedules through their respective faculties.

5. Once students have obtained their Student Identification Number (NIM), the temporary Student ID Card (KTM) can be printed independently via https://registrasi.usu.ac.id.
2. DRUG-FREE AND HEALTH CHECKUPS

A. Drug-Free Checkup

Prospective participants who undergo drug-free testing at the USU Education Hospital may attend the Pancasila Building, Jl. Universitas Kampus USU, from July 21 to 25, 2025, and will be informed further after completing the re-registration process (the examination order number will be obtained from the website https://registrasi.usu.ac.id).

a. Prospective students undergoing drug-free testing at the Pancasila Building may pay the testing fee of Rp.200,000,- (Two hundred thousand rupiah) via Bank BRI account no. 005301003451300 under the name “DANA KELOLAAN RS USU,” with the transaction note “Drug Test for New SMM Students (Student Name).”

b. The original payment receipt must be brought to the drug test.

c. If you encounter any difficulties, please contact the MCU RSP. CPL USU staff:

085262183165 in the name of Rizky (via phone) during office hours from 09:00 – 12:00 WIB.

d. Students who are currently taking medical medications are requested to bring them on the day of the drug test.

e. For new students outside Medan, Binjai, and Deli Serdang (MEBIDANG), drug-free examinations can be conducted at government hospitals or regional government hospitals, and the results must be brought during the health examination at USU. Ensure that the drug test is conducted at least 14 days before the USU health examination.

Notes:  

a. The validity period of the Drug-Free Certificate is a maximum of 14 (fourteen) days as a requirement for the health examination at USU to avoid the certificate expiring during the health examination at USU. Prospective students must bring the original Drug-Free Certificate during the health examination at USU.

b. The Drug-Free Certificate must be signed by an authorized official, either with a wet signature or an electronic signature based on a QR code.

c. Students are advised to align their drug-free examination schedule with the health examination schedule at USU Campus (for prospective students who undergo the drug-free examination outside of USU Hospital).

B. Health Check-up

Universitas Sumatera Utara will conduct a mandatory health check-up at the Pancasila Building, Jl. Universitas, USU Campus, from July 28 to August 1, 2025. After completing the re-registration process, further details will be provided (the registration number and required documents for the check-up will be obtained from the website https://registrasi.usu.ac.id). Students can select the examination schedule independently according to the available dates, ensuring that the quota for that day is still available. Health Examination Helpdesk Number: +62 878-6491-3300 (Chat Only).
 

ADDITIONAL NOTES

1. The Single Tuition Fee (UKT) that has been paid cannot be refunded.

2. Prospective students admitted through the SMM PTN Barat 2025 pathway who

fail to report on time according to the scheduled timeline may

have their admission revoked.

3. Prospective students are required to adhere to all scheduled timelines.